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Office Manager & Executive Assistant
Overview
Location
CairnsFinancials
Paid PositionJob Type
Full timeRole(s)
AdministrationRegion
QLD - North QueenslandPosted
26 September 2025
Description
MAF has been using light aircraft for over 75 years to bring help, hope, and healing to more than 30 countries. We are more than just aviation professionals. We are a team dedicated to sharing the love of Jesus, by bringing help, hope, and healing to isolated communities across the globe. Every flight we operate supports missions, medical evacuations, and vital supplies to people living beyond the reach of roads.
We’re after an organised, proactive Office Manager & Executive Assistant to support our senior leaders and keep our Cairns Support Office running smoothly. You’ll balance high-level admin support with day-to-day office management—everything from coordinating travel and preparing reports, to overseeing facilities and making sure events run seamlessly. If you love juggling a mix of responsibilities, staying on top of details, and helping others succeed, this could be the full time role for you.
Responsibilities
What you’ll do:
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Provide EA/PA support to the CHRO & International Directors.
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Manage schedules, correspondence, and travel logistics.
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Keep the office running - supplies, facilities, and safety.
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Lead on conferences, summits, and team events.
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Maintain accurate records and handle confidential information.
Qualifications, Skills & Experience
Why join us?
This isn’t just an admin job—you’ll be part of a purpose-driven team making a global impact. You’ll have variety, responsibility, and the chance to use your skills to support meaningful work.
What you’ll bring:
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Experience as a PA/EA (supporting senior leaders a plus).
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Strong organisational skills and attention to detail.
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Confidence with Microsoft Office & digital tools.
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A proactive, flexible, and team-focused approach.
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Ability to juggle priorities and stay calm under pressure.
It’s a bonus if you also have:
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Experience with budgeting or financial admin.
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Knowledge of tools like Jira or other project management systems.
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Touch typing or experience with AI meeting tools.
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Event planning or communications coordination experience.
Closing Date: Sunday 19th Oct 2025
**NOTE: You must have the 'right to work' in Australia due to Immigration restrictions. As part of the recruitment process, a Criminal History check will be required for the successful candidate. **
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Application Instructions
Please apply with an updated CV and a cover letter addressing the criteria.
*Australian citizens and/or residents only
Application
*Australian citizens and/or residents onlyYou will be transferred to a new MAF Australia webpage.